Catalog
The Artwork Catalog is the register of the collection inside the Hub: one record per work, and around each record everything the campaigns have produced. It has two pages in the sidebar: Artwork Library, where you consult and manage the records, and Import Data, where whole campaign lists arrive from Excel.
Every 3D model, every gigapixel plate and every site delivery can be tied to a record, so the catalog remains what it should be: the thread that holds the work and its documentation together.
Artwork Library
A clear table of all the works of the selected institution, with pagination, ordering, search, and a filter for records that already have digitized material attached. Columns can be shown, hidden and resized; the arrangement you choose is remembered, so registrars and curators can each keep their own view.
The columns, with the DPAC template as the example
The columns follow the template chosen for the collection. A good example of what the Catalog can hold is the template used by DPAC, Ecomic's preservation application for the MiC Digital Library (available in the Store): with it, the table reads like the official Excel DPAC sheet, from identification to capture data. All manageable columns, grouped as in that template:
| Group | Columns |
|---|---|
| Identification | ODA_Id, Inventario (catalog id), Numero di Catalogo, ESC, TSK, Fondo/Collezione, Descrizione, Nome Opera |
| Site and lot | Codice Cantiere, Codice Lotto, PK, Label |
| Physical properties | Material, Techniques, Width, Height, Length, Depth, Diameter, Weight |
| Conservation and location | Conservation, Location / Luogo |
| Custody and rights | Custodian, Creating Organization, IP Owner, OBJID / DocumentID, logicalId, conservativeId, conservativeIdAuthority, recordContentSource, RightsHolderName, RightsHolderContactEmail, FolderLabel |
| Acquisition equipment | Acquisition Method, Acquisition Manufacturer, Equipment model, Processing software, Processing software version |
| Capture data | scanCount, frameCount, resolution, resolution unit, lighting, imageCount |
| Optics and exposure | focalLength, focalLength unit, aperture, exposureTime, exposureTime unit, iso |
| Site outputs | Photos S3 Paths, Scanner, 3D Done, Gigapixel Done, Scheda Done |
| Generic fields | Author, Art ID, Date, Purpose, Medium, Frame, Sign, Sign date, Note, Complexity index, Lot name |
Import Data
The import page brings a whole campaign spreadsheet into the register:
- Upload the Excel file (.xls / .xlsx).
- Match the columns. Each spreadsheet column is paired with a catalog field. The Hub recognises the DPAC template's headings by itself, in Italian and in English; any pairing can be corrected from a list of all catalog fields.
- Review before committing. The extracted rows are shown first. In append mode, new records are added; in replace mode, the Hub states plainly which records would be new, which updated, which removed. Rows can be corrected, added or struck out on the spot.
- Save, and the records take their place in the register.
The page also keeps the last imported file and the spreadsheets delivered by Site Manager, both available for download: the paper trail of the campaign.
Templates shaped to your institution
Column mappings can be saved as templates, so a recurring format is imported in one gesture:
- Create the mapping once, then save it with a name and description. A template records the column pairings, the header row and the sheet name, and may be set as the default.
- Apply it at the next import: the whole mapping fills itself in.
- Manage templates freely; they can be reviewed and removed at any time.
The DPAC template is recognised out of the box. Custom templates extend the same courtesy to whatever spreadsheet tradition your institution has: the Hub adapts to your registry, not the other way round.